Order Placement, Credit Limits & Scheme Automation for Dealer Networks
Streamline dealer operations from order booking to credit collections. Albos DMS equips manufacturers with a dedicated dealer portal, automated credit safeguards, and transparent scheme tracking, with zero per-user recurring license taxes.
Operational Blind Spots We Eliminate
When manufacturer-dealer interactions rely on phone calls and spreadsheets, orders get delayed and credit risks mount.
Manual Order Intake & Communication Bottlenecks
Dealer purchase orders submitted via WhatsApp messages, phone calls, and paper slips lead to manual re-entry errors, misplaced items, and slow dispatch turnarounds.
Zero Visibility into Dealer Credit & Aging Overdues
Without automated credit controls, dispatches proceed to overdue dealers, creating unmonitored working capital risk and contentious collection cycles.
Complex Scheme & Discount Calculation Errors
Manually calculating volume rebates, seasonal discounts, and target-based credit notes in spreadsheets causes billing disputes and dealer dissatisfaction.
Engineered for High-Volume Dealer Networks
Comprehensive capabilities designed to give manufacturers total control over order booking, credit policy, and partner incentives.
Dealer Onboarding & Credit Limit Enforcement
Streamlined dealer registration with KYC documentation, credit terms, security deposits, and automated dispatch holds when outstanding balances breach credit thresholds.
- Configurable credit limits and aging day ceilings per dealer tier
- Automated dispatch freeze on orders exceeding approved credit lines
- Temporary credit extension workflows with managerial sign-offs
Dealer Self-Service Order Portal & Mobile App
A branded web and mobile portal where dealers browse live product catalogs, verify real-time factory stock availability, place repeat orders, and track dispatch status.
- Live product pricing reflecting dealer-specific tier discounts
- Instant order confirmation with automated PDF proforma invoicing
- Real-time dispatch tracking with transport Bilty numbers
Dynamic Scheme & Promotional Discount Engine
Configure quantity slabs, seasonal trade schemes, cash discount rules, and automated credit note generation once performance targets are validated.
- Automated rebate calculations eliminating manual spreadsheet claims
- Transparent scheme progress dashboards visible inside dealer portals
- One-click credit note generation synced to accounting ledgers
Outstanding Balances & Collection Tracking
Real-time dealer ledger statements, automated aging bucket analysis (30/60/90 days), integrated payment gateway links, and automated payment reminders via WhatsApp.
- Virtual account and UPI payment reconciliation via Razorpay/Cashfree
- Automated statement generation sent to dealers weekly on WhatsApp
- Early payment discount incentives computed automatically
Connected to Your Financial & Operations Core
Avoid dual data maintenance by synchronizing dealer activities directly with your central enterprise software.
ERP & Core Accounting Synchronization
Direct bidirectional sync with Tally Prime, SAP, and custom ERP databases ensures sales orders, dispatch notes, and credit balances stay synchronized with zero manual export files.
Banking & Payment Gateway Integration
Seamless integration with Razorpay, Cashfree, and virtual account APIs allows dealers to settle invoices directly via NEFT, RTGS, or UPI with instant ledger updates.
Warehouse & Logistics Tracking Feeds
Connect order dispatches directly to courier APIs and e-way bill generation tools so dealers receive instant transport Bilty numbers and live tracking links.
Frequently Asked Questions About DMS
Answers regarding mobile access, ERP integration, credit controls, and zero-license-fee ownership.
No. Unlike conventional SaaS enterprise platforms that charge increasing per-seat monthly subscription fees, custom software developed by Albos carries no proprietary licensing charges. You pay for engineering and implementation. Once deployed, whether you onboard 10 users or 1,000 users, you do not owe Albos recurring per-user software license fees.
Ready to Automate Your Dealer Network Operations?
Schedule a dealer management consultation with our technical team in Pune. We evaluate your current order intake channels, review credit workflows, and provide a live system demonstration.